Poster Presentations

1. Registration & Acceptance

• At least one poster author must register and pay to attend the conference in order to present their poster.
• Your poster will not be added to the conference program until at least one author has registered and payment has been received.
• If you have not yet registered, please do so as soon as possible to secure your place in the program HERE.

2. Poster Specifications

• Maximum poster size: A0 (841mm x 1189mm). Posters must not exceed this size.
• Orientation: Portrait
• Minimum font size: 20pt for body text. Headings should be proportionally larger. Text must be legible from approximately one metre away.
• Accessibility: Use high-contrast colour combinations and avoid small or decorative fonts. Plain language is encouraged in keeping with the spirit of the conference.

Poster Content

• Structure your poster with clear headings to guide viewers through your content (e.g. Background, Methods, Findings, Implications).
• Include visual elements such as images, photographs, graphs, charts, or infographics to make your poster engaging and accessible to a wide audience.
• Consider adding a QR code or similar to direct viewers to further information, related publications, your organisation’s website, or supplementary materials.
• Digital version & event app: A digital version of your poster can be uploaded to the conference event app alongside your submitted abstract, giving delegates the opportunity to engage with your work before and after the conference.

3. Printing Your Poster

• Presenters are responsible for printing their own poster prior to arriving at the conference. Printing is not available on-site.
• We strongly recommend printing at least 3–5 days in advance to allow time for reprinting if needed.
• Travel with your poster in a rigid tube to avoid creasing or damage in transit.

4. Display Boards & Affixing Your Poster

• Poster boards will be provided and assigned to each presenter. Your board number will be communicated prior to the conference.
• Presenters must bring their own materials to affix posters to boards. These are not provided by the conference. Suitable options include:
• Velcro dots or strips (recommended)
• Push pins or map pins
• Blu-Tack or similar re-usable adhesive
• Please do not use tape, staples, or permanent adhesive on the boards.

5. Installation & Removal Schedule

Please plan to be available near your poster during designated poster viewing sessions. Times will be confirmed in the final conference programme.

6. Poster Showcases

Two dedicated poster showcase sessions have been built into the conference programme. A presenter must be at their poster and available to present during both sessions.

If you are unable to be present at your poster during a showcase session, please arrange for a co-author or colleague to present on your behalf and notify the conference team in advance.

7. Uncollected Posters

⚠️  Important Notice

Any posters not collected by 3:30pm on Tuesday 20 October will be disposed of by the venue. The conference organisers accept no responsibility for posters left on-site after this time.

8. On the Day: Tips & Checklist

Pack the following before you leave for the conference:

☐ Printed poster- Maximum A0 (841mm x 1189mm)

☐ Velcro, pins, Blu-Tack or other affixing materials

☐ Business cards or handouts to share with delegates (optional)

☐ A notepad or way to record questions and feedback

On arrival:

• Register at the conference registration desk first and collect your name badge and programme.
• Locate your assigned poster board and install your poster before 8:00am on Monday 19 October.
• If you have any difficulties finding your board or need assistance, please speak to a member of the conference team.

9. Questions & Contact

If you have any questions about your poster presentation, please contact the ASID 2026 conference team. We look forward to seeing your work on display and thank you for your contribution to this important conversation.